7/3/2018 - Notices to Bidders, RFPs, RFQs, Employment and Volunteer Opportunities, Board Vacancies

Notices to Bidders, Requests for Proposals, Qualifications, Services and Quotes may be listed below. (Scroll Down)

Be sure to check other items under "Headlines" on www.hackensack.org as well.  Items may be moved here to save space.

Check deadlines of all notices before preparing a response. Some may have expired. Expired items will be periodically deleted. 

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The City of Hackensack is always seeking members to volunteer for various boards and committees. 

Currently, there are vacancies on the following:

Access to All
Environmental Commission
Rent Stabilization Board
Local Assistance Board
Senior Citizens Advisory Board
Veterans Advisory Board
Shade Tree Advisory Committee

Please use this form

Please email or deliver to the Clerk's office, 65 Central Avenue, Third Floor.  Email: dkarlsson@hackensack.org

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CITY OF HACKENSACK

REQUEST FOR QUALIFICATIONS FOR THE PROVISION OF PROFESSIONAL SERVICES AND EXTRAORDINARY INSPECIFICABLE SERVICES


NOTICE IS HEREBY GIVEN that sealed Qualifications for Professional Services not subject to bidding pursuant to N.J.S.A. 40A:11-5, will be received by the Clerk of the City of Hackensack.


The Qualification Statement must be submitted to the City Clerk via mail or hand delivery at the Municipal Building, 65 Central Avenue, 3rd Floor, Hackensack, New Jersey, 07601, on or before Tuesday, July 17, 2018 at 10:00 A.M. Qualifications Statements will not be accepted by facsimile transmission or email.


Proposals for the following Professional Services will be accepted:


1. City Attorney;
2. City Prosecutor;
3. Alternate City Prosecutor;
4. Public Defender/Conflict Public Defender;
5. Labor Attorney;
6. Bond Counsel;
7. Tax Appeal Attorney;
8. Tax Appeal Appraiser;
9. General Municipal Engineer;
10. Consulting Traffic Engineer;
11. Consulting Environmental Engineer;
12. Municipal Auditor and Financial Management Services;
13. Redevelopment Attorney;
14. Affordable Housing Counsel;
15. City Planner/Architect
16. Special Litigation Counsel; and
17. Other Professional Services and Extraordinary Unspecifiable Services as the Council may deem appropriate to award pursuant to a “Fair and Open Process”.


The Municipal Appointing Authority shall thereafter publicly select the Professional for the position so advertised which shall thereafter be confirmed or approved as required by Law or Ordinance.
Request for Qualifications may be obtained from the City Clerk’s Office or on our Website: www.Hackensack.org.
James A. Mangin. CFO/QPA

2018 RFQ's for Various Professional Services

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THE CITY OF HACKENSACK
BERGEN COUNTY, NEW JERSEY
PUBLIC NOTICE FOR THE SOLICITATION OF
REQUEST FOR PROPOSALS FOR
GRANTS MANAGEMENT CONSULTANT


The City of Hackensack is soliciting Proposals from interested persons and/or firms for the provision of the
professional service listed. Through a Request for Proposals (“RFP”) process, persons and/or firms interested
in assisting the City of Hackensack with provision of such service must prepare and submit a Proposal in
accordance with the procedure and schedule in the RFPs. The City of Hackensack will review Proposals only
from those firms that submit a Proposal which includes all the information required. The City of Hackensack
intends to qualify (a) persons and/or firm that (a) possess the professional, financial, and administrative
capabilities to provide the proposed service, and (b) agree and meet the terms and conditions determined by
the City of Hackensack that provide the greatest benefit to the Taxpayers of the City of Hackensack.
The selection of Qualified Respondents is not subject to the provisions of the Local Public Contracts Law,
N.J.S.A. 40A:11-1, et seq. The selection is subject to the “New Jersey Local Unit Pay-To-Play Law, N.J.S.A.
19:44A-20.4, et seq., however. The City of Hackensack has structured a procurement process that seeks to
obtain the desired results, while establishing a competitive process, to assure that each person and/or firm
provided an equal opportunity to submit a Proposal in response to the RFP. The factors to be considered by
the City of Hackensack include, but are not limited to: (i) experience and reputation in the profession; (ii)
knowledge of the subject matter to be addressed under contract; (iii) availability to accommodate any required
meetings of the City of Hackensack; (iv) any other factors demonstrated to be in the best interest of the City
of Hackensack.


Instruction and Proposal documents may be obtained at the Office of the City Clerk, 65 Central Avenue 3rd,
Floor, Hackensack, New Jersey 07601 between the hours of 9:00 A.M. to 4:00 P.M. prevailing time Monday
thru Friday, excluding legal Holidays or may be downloaded from the city website www.hackensack.org. The
City of Hackensack WILL NOT mail instruction and qualification documents. Sealed Proposals must be
submitted to, and be received by, Ms. Deborah Karlsson, City Clerk, 65 Central Avenue, 3rd. Floor, Hackensack,
NJ 07601 on or before 10:00 a.m. on Friday, July 20, 2018. Respondents are instructed to label the outside
of the sealed envelope or sealed package to the effect that the enclosure consists of a Proposal in response to
this request for the Professional Service. Proposals will not be accepted by facsimile transmission or email.


James A. Mangin, CFO/QPA

2018 Grants Managment Consultant RFP 

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THE CITY OF HACKENSACK
BERGEN COUNTY, NEW JERSEY
PUBLIC NOTICE FOR THE SOLICITATION OF
REQUEST FOR PROPOSALS FOR
PUBLIC RELATIONS CONSULTANT


NOTICE IS HEREBY GIVEN THAT the City of Hackensack is soliciting Sealed Proposals from interested persons and/or firms for the provision of the professional service listed in accordance with the “fair and open process” pursuant to N.J.S.A. 19:44A-20.5, et seq. Through a Request for Proposals (“RFP”) process, persons and/or firms interested in assisting the City of Hackensack with provision of such service must prepare and submit a Proposal in accordance with the procedure and schedule in the RFPs. The City of Hackensack will review Proposals only from those firms that submit a Proposal which includes all the information required. The City of Hackensack intends to qualify (a) persons and/or firm that (a) possess the professional, financial, and administrative capabilities to provide the proposed service, and (b) agree and meet the terms and conditions determined by the City of Hackensack that provide the greatest benefit to the Taxpayers of the City of Hackensack.
The selection of Qualified Respondents is not subject to the provisions of the Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq. The selection is subject to the “New Jersey Local Unit Pay-To-Play Law, N.J.S.A. 19:44A-20.4, et seq., however. The City of Hackensack has structured a procurement process that seeks to obtain the desired results, while establishing a competitive process, to assure that each person and/or firm provided an equal opportunity to submit a Proposal in response to the RFP. The factors to be considered by the City of Hackensack include, but are not limited to: (i) experience and reputation in the profession; (ii) knowledge of the subject matter to be addressed under contract; (iii) availability to accommodate any required meetings of the City of Hackensack; (iv) any other factors demonstrated to be in the best interest of the City of Hackensack.


Instruction and Proposal documents may be obtained at the Office of the City Clerk, 65 Central Avenue 3rd, Floor, Hackensack, New Jersey 07601 between the hours of 9:00 A.M. to 4:00 P.M. prevailing time Monday thru Friday, excluding legal Holidays or maybe downloaded from the city website www.hackensack.org. The City of Hackensack WILL NOT mail instruction and qualification documents. Sealed Proposals must be submitted to, and be received by, Ms. Deborah Karlsson, City Clerk, 65 Central Avenue, 3rd Floor, Hackensack, N.J. 07601 on or before 10:00 a.m. on Friday, July 20, 2018. Respondents are instructed to label the outside of the sealed envelope or sealed package to the effect that the enclosure consists of a Proposal in response to this request for the Professional Service. Proposals will not be accepted by facsimile transmission or email.


James A. Mangin, CFO/QPA

2018 Public Relations Consultant RFP

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ADVERTISEMENT FOR BIDS
CITY OF HACKENSACK
BERGEN COUNTY, NEW JERSEY


Sealed bids will be received by the City of Hackensack, 65 Central Avenue, Hackensack, New Jersey 07601 in the County of Bergen and State of New Jersey on July 19, 2018 at 10:30 a.m. prevailing time, and then publicly opened and read aloud for:
FORMER POLICE PISTOL RANGE REMEDIATION
CITY OF HACKENSACK
BERGEN COUNTY, NEW JERSEY


The work to be performed under this contract includes the following: Remediation of the primary pistol range impact berm including contaminated wood, lead-contaminated soil, and site restoration.


Principal items of work in the project include:
· Excavate and stockpile contaminated soil at pistol range impact berm
· Demolition of cinderblock walls at the pistol range
· Loading, transportation, and disposal of contaminated soil and debris
· Site restoration


The work contemplated under this Contract shall be completed by 90 calendar days after the execution on the Contract.
Copies of plans, specification, and contract documents will be on file for public inspection and may be obtained upon payment of $17.00, said sum not refundable, at City of Hackensack, 65 Central Avenue, Hackensack, New Jersey 07601, between the hours of 9:00 a.m. and 4:00 p.m. prevailing time, Monday through Friday, excluding legal holidays. Contract Documents are available only via pick up at the City of Hackensack. Contract Documents will not be mailed.
Each bid must be made upon the prescribed forms, furnished with the Contract Drawings and Specifications, including the non-collusion affidavit and ownership statement compliance form and must be accompanied by a Consent of Surety and a certified check, cashier's check, or Bid Bond of not less than ten (10%) percent of the amount bid and, not to exceed $20,000.00. Such checks and Bonds shall be made payable to the Owner and will be held as a Guarantee that in the event the Bid is accepted and a Contract awarded to the bidder, the Contract shall be duly executed and its performance properly secured. The successful bidder shall furnish and deliver to the Owner a performance and payment bond in the amount of 100 percent of the accepted bid amount as security for the faithful performance and payment of the Contract. Further, the successful bidder must furnish the policies or Certificates of Insurance required by the Contract. In default thereof, said checks and the amount represented thereby will be forfeited to the aforesaid Owner as liquidated damages. Bids must be accompanied, in the case of corporations not chartered in New Jersey, by a proper certificate that such corporation is authorized to do business in the State of New Jersey.
Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 regarding an equal employment opportunity, as amended. All corporations and partnerships must comply with Chapter 33, of the P.L. of 1977, regarding disclosure of partners and stockholders. Each bid must be enclosed in a sealed envelope bearing the name and address of the bidder, addressed to the Owner and labeled for the FORMER POLICE PISTOL RANGE REMEDIATION.


The successful bidder will be required to comply with all provisions of prevailing wage rates as determined by the New Jersey Department of Labor.
All bids shall be irrevocable, not subject to withdrawal and shall stand available for a period of sixty (60) days.
The Owner reserves the right to reject any and all bids, to waive informalities or irregularities in the bids received and to accept the bid from the lowest responsible bidder.


CITY OF HACKENSACK
James Mangin, Chief Financial Officer

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ADVERTISEMENT FOR BIDS
CITY OF HACKENSACK
BERGEN COUNTY, NEW JERSEY


Sealed bids will be received by the City of Hackensack, 65 Central Avenue, Hackensack, New Jersey 07601 in the County of Bergen and State of New Jersey on July 19, 2018 at 11:00 a.m. prevailing time, and then publicly opened and read aloud for:
2018 ROAD RESURFACING PROGRAM
CITY OF HACKENSACK
BERGEN COUNTY, NEW JERSEY


The work to be performed under this contract includes the milling and resurfacing of various streets located within the City of Hackensack as shown on the Project Location Plan. Also included in the construction of ADA compliant curb ramps, minor drainage improvements, curb, sidewalk, gutter, and driveway reconstruction, and the installation of traffic stripes and markings and other incidentals.


Principal items of work in the project include:
BASE BID:
· 11,500 S.Y. HMA Milling, 3” or Less
· 1,700 TON Hot Mix Asphalt 12.5M64 Surface Course
· 425 S.Y. Concrete Sidewalk, 4” Thick
ALTERNATE BID 'A':
· 1,600 S.Y. HMA Milling, 3” or Less
· 250 TON Hot Mix Asphalt 12.5M64 Surface Course
ALTERNATE BID 'B':
· 1,600 S.Y. HMA Milling, 3” or Less
· 250 TON Hot Mix Asphalt 12.5M64 Surface Course
ALTERNATE BID 'C':
· 200 L.F. Reset Cobblestone Gutter


The work contemplated under this Contract shall be completed by October 26, 2018.
Copies of plans, specification, and contract documents will be on file for public inspection and may be obtained upon payment of $62.00, said sum not refundable, at City of Hackensack, 65 Central Avenue, Hackensack, New Jersey 07601, between the hours of 9:00 a.m. and 4:00 p.m. prevailing time, Monday through Friday, excluding legal holidays. Contract Documents are available only via pick up at the City of Hackensack. Contract Documents will not be mailed.
Each bid must be made upon the prescribed forms, furnished with the Contract Drawings and Specifications, including the non-collusion affidavit and ownership statement compliance form and must be accompanied by a Consent of Surety and a certified check, cashier's check, or Bid Bond of not less than ten (10%) percent of the amount bid and, not to exceed $20,000.00. Such checks and Bonds shall be made payable to the Owner and will be held as a Guarantee that in the event the Bid is accepted and a Contract awarded to the bidder, the Contract shall be duly executed and its performance properly secured. The successful bidder
shall furnish and deliver to the Owner a performance and payment bond in the amount of 100 percent of the accepted bid amount as security for the faithful performance and payment of the Contract. Further, the successful bidder must furnish the policies or Certificates of Insurance required by the Contract. In default thereof, said checks and the amount represented thereby will be forfeited to the aforesaid Owner as liquidated damages. Bids must be accompanied, in the case of corporations not chartered in New Jersey, by proper certificate that such corporation is authorized to do business in the State of New Jersey.


Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 regarding equal employment opportunity, as amended. All corporations and partnerships must comply with Chapter 33, of the P.L. of 1977, regarding disclosure of partners and stockholders. Each bid must be enclosed in a sealed envelope bearing the name and address of the bidder, addressed to the Owner and labeled for the 2018 ROAD RESURFACING PROGRAM.
The successful bidder will be required to comply with all provisions of prevailing wage rates as determined by the New Jersey Department of Labor.
All bids shall be irrevocable, not subject to withdrawal and shall stand available for a period of sixty (60) days.


The Owner reserves the right to reject any and all bids, to waive informalities or irregularities in the bids received and to accept the bid from the lowest responsible bidder.4


CITY OF HACKENSACK
James Mangin, Chief Financial Officer